AI tools for recording and summarizing meetings
Capture a conversation, find decisions, and turn follow-up work into something the team can use.
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Alphabetical, not ranked. Fit guidance is based on the linked company pages. Open a profile for US pricing, limitations, and sources.
Select two matching tools to compare
Microsoft 365 CopilotMicrosoft
An assistant built into Microsoft 365 applications and connected to an organization’s work data.Start here if
Scheduled meetings, mail, follow-up files, and permissions already live in your organization’s managed Microsoft 365 setup.
Look elsewhere if
You cannot confirm recap support for your exact meeting type and license—Microsoft’s pages conflict on ad-hoc versus instant meetings—or you need a standalone meeting archive.
Related company sources: Recap in Microsoft Teams (opens in a new tab) · Microsoft Teams Premium licensing (opens in a new tab) · Start an instant meeting in Microsoft Teams (opens in a new tab)
Notion AINotion
AI features inside Notion for drafting, workspace search, meeting notes, and multi-step agent tasks.Start here if
Meeting notes and follow-up work should stay with the documents your team keeps in Notion.
Look elsewhere if
You need a standalone transcript archive, cannot confirm Meeting Notes access for the workspace, or need to capture conference audio in a browser through headphones or from a call running on the same phone.
Related company source: Notion AI Meeting Notes (opens in a new tab)
OtterOtter.ai
A meeting assistant that records and transcribes conversations, identifies speakers, and produces summaries and action items.Start here if
You need searchable transcripts, summaries, and actions from regular calls or imported recordings.
Look elsewhere if
Recording or captured slides and shared screens are not acceptable, you cannot review Otter’s automatic-capture setting before sensitive calls, you need centrally locked capture defaults without Enterprise, or the main need is broad workspace search.
Related company sources: Otter automated slide capture (opens in a new tab) · Otter Enterprise admin controls (opens in a new tab)
What matters for this work
- 01Recording consent, participant notice, and any captured slides or shared screens
- 02Supported languages, transcript accuracy, speaker labels, and editing
- 03Integrations with the meeting tools you use
- 04Retention, model training, export, and admin controls
Available comparisons, not ranked
These are the pairs we cover. Review every matching tool above.